2. 

4. Application Information and Instructions

6. Introduction

   Dear Applicant,

   This document contains the 2023 Grant Application.

   Each year, the City of Glenwood Springs allocates a portion of sales tax revenues from its Acquisition and Improvement (A&I) and Tourism Funds for human services, special events, tourism promotion and other public purposes as City Council deems appropriate.

   Please be aware that this year the City is requiring all applications to be submitted in full, on-time, and in one pdf file only. We have made exceptions in the past, but Council has directed the finance staff to not present applications to the reviewing body that do not meet the 2023 requirements. Applications must be completed and submitted online.

   An applicant may submit only one application each grant cycle. The grant process is competitive. Receipt of funds in a prior year is not a guarantee of funding or the same amount of funds, in the current year.

   Review your application completely before submitting it, and make sure you have followed all instructions.

   The City of Glenwood Springs complies with all applicable state and federal laws and does not discriminate in any manner.

   Sincerely,

   CITY OF GLENWOOD SPRINGS

8. Program Dates

   Applications Available: January 26, 2023

   Applications Due: April 7, 2023

   Target Award Date: June 1, 2023

   
   

   Note: City Council reserves the right to take whatever time is necessary to make its final determination.

12. Documents to Download, Complete, and Submit
    Document Download

    Download and complete the linked document.  This is required for submission of your grant application.

16. Application Instructions

    1. Applications will be considered based on the following eligibility and organizational guidelines:

    a. Must be complete, on-time, and include supporting documentation in a single pdf.

    b. Must be a not-for-profit, government or tax-supported public entity.

    c. May not be a political organization.

    d. The estimated number of citizens of Glenwood Springs impacted by the application must be disclosed separately from the estimated number of people impacted overall.

    e. General operating expenses are more likely to be funded than capital expenditures which will be subject to a higher level of scrutiny by the reviewing body.

    f. Awards to religious organizations are generally not funded. Exceptions may be made on an individual basis depending on the purpose of the request.

    g. We generally consider only applications of less than 10% of the organization’s annual budget.

    2. Applications MUST BE RECEIVED by the City of Glenwood Springs prior to 5:00 p.m. on Friday, April 7, 2022.

    3. Applications will be evaluated first on compliance with eligibility requirements and then on responses to the selection criteria. The City of Glenwood Springs reserves the right to fund applications in whole, in part, or not at all, and to reject any or all applications.

    4. Applications and all materials submitted to the City may be subject to disclosure pursuant to the Colorado Open Records Act.

    5. No cover letter or table of contents should be submitted.

    6. The final pdf file submitted to the City must include:

    • Completed and signed Summary Form – electronic signatures are acceptable
    • Use of Funds Summary
    • Responses to Selection Criteria Questions
    • Attachments or supporting documentation in proper order

    7. The City Council of the City of Glenwood Springs is the sole decision maker for grants awarded through the Financial Advisory Board. The Financial Advisory Board reviews applications and makes its recommendations to the City Council.

    8. The Finance Director is responsible for all activities regarding the distribution of funds through the 2023 Grant Cycle and may solicit information from any source as needed in conducting his work.

    9. The City or its designee has the right to issue or not to issue supplemental statements regarding these Instructions or any aspect of the grant program on an as-needed basis, and to perform any due diligence that may be required in the discharge of its obligations. Applicants may be required to provide additional information or to participate in pre-award interviews, as needed.

20. Application

22. Applicant Information
24. Organization Name*
26. Mailing Address*
28. City*
29. State*
30. Zip Code*
32. Application Contact Name*
33. Title*
35. Email Address*
36. Phone Number*
38. Are you the primary contact for this grant?*

    1. Yes
    2. No
40. Federal Employer Identification Number*
42. Indicate whether this application is for discretionary or tourism funds:*

    1. Discretionary Funds
    2. Tourism Funds
44. Grant Request and Financial Information
46. Grant Amount Requested for 2023*
47. Total of All Current Reserves*
49. Total Approved Budget for Fiscal 2023 (Current Budget Year)*
51. Total Actual Operating Expenses for Fiscal 2022 (Prior Budget Year)*
52. Total Income From All Sources for Fiscal 2022 (Prior Budget Year)*
54. Application Checklist

    SUBMIT THIS APPLICATION WITH THE FOLLOWING REQUIRED DOCUMENTS IN THE FOLLOWING ORDER:

    • Signed application checklist
    • Description of Organization and its activities: (two pages maximum)
    • Use of Funds Summary (one page maximum)
    • Response to Selection Criteria Questions in narrative form (three pages maximum)
    • Copy of IRS determination letter as to 501(c)(3) or other not-for-profit status
    • Colorado Secretary of State Certificate as nonprofit corporation in good standing
    • List of current board of directors and officers
    • List of all major contributors ($2,000 and above) and amounts contributed, highest to lowest
    • Year-end financial statements for fiscal year most recently available
    • IRS Form 990 (most current available)
    • Approved budget for current fiscal year
56. Upload Complete Supporting Documentation*
Leave This Blank:


58. 1. Receive an email copy of this form.
59. Email address

    This field is not part of the form submission.

60. Submit Submit and Print

* indicates a required field